Fleet managers put in a lot of effort to determine how their fleets should move to achieve tasks. But what if I told you that the process of choosing a route might be made more accessible?
The best way to switch from outdated tracking and organisation methods to more current ones is by implementing a fleet management solutions. Nearly 53% of companies say that utilising route planning software has resulted in favourable growth.
You may handle and manage the fleet remotely with the help of a number of features in fleet management software. So, what precisely is route planning? is the question at hand.
What is Route Planning in GPS Tracking Software?
Creating a comprehensive path for a vehicle to travel between two points is known as route planning. A fleet management system uses this approach to benefit drivers and boost revenue for the company. Managers can decide which route is best for them while taking into account both time and fuel efficiency.
The manager’s journey involves a number of stops. The car must stop here in order to finish a mission. The checkpoint sequences are then added by the managers.
For instance, a distribution truck for groceries must distribute its cargo to several stores. Managers will then enter the locations of all required stores as halts in the desired order. And this is how fleet managers plan their trips.
What Are The Features of Route Planning Systems?
Several aspects of a fleet management system aid fleet managers in managing and navigating their vehicles. These elements increase the dependability and credibility of route planning software for users.
A virtual boundary delineated on a map is called a geofence. Every time a vehicle enters or leaves this specified area, the system notifies managers. On the path, drivers can maintain safety by avoiding prohibited and hazardous spots.
Additionally, this feature makes sure that the driver visits each POI that has been allocated to them.
Owners can track the whereabouts of every driver on their system in real time thanks to GPS tracking software. When their live location is always accessible, managers may also alert drivers to potential road concerns.
For instance, a place requires the deployment of an ambulance. The closest vehicle can be selected for jobs if the location of every vehicle is known. As a result, a path will be created from there to the final destination.
The tour-building capability of route planning software is one of its main benefits. Managers can generate and archive these tours using the system. This saves time because routine journeys can be preserved rather than having to be created repeatedly.
Real-world applications for this feature include trash management and the FMCG sector. The method allows for the saving of all observed frequently used routes.
Route Deviation Alerts
Every time a vehicle deviates from the intended path, the fleet management system issues an alarm. Software for route planning makes it possible. It prevents drivers from wasting time and money by deviating from the planned route.
There is no assurance that a car travelling on the road will arrive at its destination on schedule. This issue is resolved by the route planning software’s ETA (estimated time of arrival) feature. Along with the vehicle’s speed, it considers what happens on the road. All of these factors are considered while generating automatic live ETAs.
ETAs also account for the time spent at any stops. As a result, the status changes each time a vehicle modifies or adds stops to its route, and management can always keep an eye on these changes.
The fleet management system has a special function called POD, or proof of delivery. Drivers can use this tool to submit documentation of their completed activities. The programme also offers an automatic POD option. OTP, QR code scanning, and digital signatures are more ways to deliver POD.
Deliveries assigned to a driver won’t be missed if this functionality is used. These digital POD methods are so difficult to fabricate.
Benefits of Route Planning Systems
Yes, you’ve made an investment in a reputable fleet management software programme, and you’re now successfully managing your routes. Yes, it does cut down on administrative work and aid in speeding up and saving money on routes. But what tangible advantages do tour management offer the industry at large? In this area, let’s learn.
Lower Operational Costs
Obviously, the corporation reduces operational costs when it conserves resources. For instance, the largest fleet expense is fuel. Route design can save operational expenses by reducing the quantity of gasoline that vehicles use.
Saving time is one indirect way that the operational coast can decline. A vehicle may wind up having space for two to three extra journeys per month for every hour saved on a single trip, which will effect the cost of operating new cars for the same purpose.
Higher Business Profits
Profits rise as operating costs decrease. The money is saved for the business if it is not used for operations, right?
Lower operational costs, less theft, improved customer relations, and efficient supply chain management all contribute to the company’s bottom line.
Better Consignment Safety
Products that can be combustible, contaminated, or stolen include cigarettes, fuel, alcohol, and pharmaceuticals.
Therefore, managers must identify the safest routes using software and data analysis. The better for fleet management and operations the consignment, the vehicles, and the drivers travelling.
Better Utilization of Resources
Resource optimization is not the main advantage of optimal route planning, but it is the biggest practical advantage. In the end, the routes are designed to consume the least amount of time and fuel for the car.
In addition to saving time and fuel, route planning can also save the following resources:
- Driver drowsiness
- Engine fitness
- Tyre safety
Automatic Delivery Updates
Managers and the recipient can receive automatic evidence of delivery thanks to live-tracking in trip management tools.
Managers can be informed when the vehicle arrives at its destination since they know where it is and can be alerted when it departs from the planned path. In the event that a multi-stop route is planned, these proofs of delivery also function as real-time trip updates.
Administrator tasks can be automated for managers with the aid of tour management software. Managers receive pre-suggested routes via software rather than having to manually gather and analyse route data. The programme also does additional functions automatically, saving time and energy, like comprehending driver behaviour and fuel consumption.
Route Management Sytems cannot be overlooked in fleet management software. Paired with superior driver management, video telematics, and other fleet management solutions, it is the best way for managers to get a superior understanding of how to navigate your fleet through all issues you might have in management, or on the road.
So, are you looking for the right route planning solutions for your fleet? TrackoBit, India’s fastest-growing telematics software is the right way to get through the issues you might be facing. Get in touch with us and we’ll offer the right solutions to you!